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Booking Your First Erasmus+ Experience Like a Pro

If you're getting ready to take your first plunge into the world of Erasmus+, don't worry – we've got some down-to-earth tips to make your planning process a breeze. As you gear up for this exciting adventure, let's dive into some practical insights that will help you make the most of your very first Erasmus+ experience.


a train in the nature


1. Scout the Course Location: Ask the Right Questions

Before you dive into the logistics, take a moment to find out the information about the course location. Reach out to your course provider/school partner and inquire about the specifics. Having the exact address of the location can help with organizational stuff and even save you time and money. Ask questions such as: Are there any good accommodation options nearby? How far is it from the nearest public transport station? What are the facilities it provides? This will help you tailor your travel plans and give you a better sense of what to expect.


2. Strategic Accommodation: Opt for Nearby Hotels

Selecting accommodation in close proximity to your course venue offers more than just convenience. It's a strategic move that saves you precious time and money on transportation. Also, let's give a shout-out to Google Maps – it's your buddy for checking out the distance between your hotel and the course location. Plus, it's handy for finding nearby restaurants or shops.


3. Timing is Everything: Book Tickets in Advance

Ah, the sweet allure of discounted flights! Booking your tickets roughly two months ahead of your departure date can often mean significant savings. Have a look at flight comparison websites like Skyscanner or Google Flights. They can be a real lifesaver. Don't forget to set up fare alerts, and be open to adjusting your travel dates slightly for the best deals. Your wallet will thank you!



a traveler in an airport, dragging a suitcase


4. Unlock Discounts: Hunt for Accommodation Codes

Some course providers (like us :)) have special accommodation discount codes for their course participants in nearby hotels, so make sure to use them. They can make a real difference in your budget and give you a bit of wiggle room to splurge on local experiences. Don't forget to cross-check the terms and conditions before applying these codes during the booking process.


5. Navigate Like a Local: Embrace Public Transport

For an authentic experience and cost-effective travel, dive into the realm of public transportation. Research local options like buses, trams, subways, or trains. Investigate the availability of day passes or transport cards that provide unlimited rides, giving you the freedom to explore your host city efficiently. A lot of these can be done online and in advance so that you are ready once you arrive at your destination.


6. Travel Invoices: Keep Organized with Official Details

If your organization is handling the financial aspects of your Erasmus+ adventure, make sure you get detailed invoices that include all the necessary info. Trust us, it's a smart move. These invoices will be invaluable for accountability and reimbursement purposes. Maintaining a clear paper trail will not only impress your financial department but also help you stay on top of your travel expenses.



subway station town hall


7. Safety First: Invest in Travel Insurance

While we're all for embracing spontaneity, a smart traveler never leaves home without travel insurance. It's a safety net that shields you from unexpected mishaps, cancellations, or medical emergencies. Remember, a worry-free mind is a receptive one – ready to absorb new knowledge and experiences. Also, travel insurance is mandatory by Erasmus+ quality guidelines and needs to be included in your participant agreement.


8. Mother Nature's Plans: Check the Weather

Before you embark on your journey, consult the weather forecast for your destination. This proactive step ensures that you pack appropriately, whether it's raincoats and umbrellas or sunscreen and shades. Adequate preparation keeps you comfortable, regardless of what Mother Nature has in store.


Your journey into the world of Erasmus+ promises incredible growth and learning, both personally and professionally. To help you navigate this exciting chapter with ease, we've prepared a FREE Erasmus+ project management tool – a digital companion designed to streamline your planning process. You can use it to track your budget and to tick off important items from a comprehensive Erasmus+ checklist, so you make sure you don't forget anything.


Bon voyage and embrace every moment of this transformative journey!

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